Medical Records

Each time you visit the hospital, physician or other health care provider, your visit is documented. Information about your symptoms, examination and test results, diagnoses, treatment, and plan of care is recorded in a document that is your medical record.

Grace Cottage respects and protects the patient’s right to privacy and confidentiality. Your Grace Cottage medical records are kept confidential and secure.

You can:

  • Review the information in your medical records.
  • Request a copy of your medical records. This may involves a fee.
  • Request that your medical records be released to someone else.

Our Notice of Privacy Practices explains the ways we may use or disclose your medical records.

Requesting Your Medical Record

To request a copy of your medical record, print out and complete the Disclosure of Protected Health Information. Mail the completed form to:

Medical Records Department
Grace Cottage
P.O. Box 216
Townshend, VT 05353

You may also fax the form to the Medical Records Department at (802) 365-7031.

Requesting “Highly Sensitive” Medical Records

To request a copy of medical records regarding your care and treatment for medical conditions of a highly sensitive nature (such as mental health records or alcohol treatment), print out the Behavioral Health Records Authorization and mail or fax to the Medical Records Department.

You also may call the Medical Records Department at (802) 365-7920 and request a copy of the appropriate form. Please allow 7-10 business days for us to respond to your request.

To Request X-Ray or Other Images

You may request a copy of your CT scan, X-ray, or other images by contacting the Diagnostic Imaging Department  at (802) 365-3625. If you also need a copy of the radiologist’s report, please inform us when you call.

Manage Your Health Care with Grace Cottage Connections!

Communicate securely with your health care providers, request or change appointments, review your medical record, refill and renew prescriptions, and more. Learn more about Grace Cottage Connections.